THIS UBIQUITY LLC PRIVACY POLICY (the “Privacy Policy”), discloses UBIQUITY LLC’s (“UBIQUITY”, “we”, “us” or “our”) privacy practices.  UBIQUITY respects Your privacy and is strongly committed to keeping secure any information we obtain from You or about You.  This Privacy Policy describes our practices with respect to information collected, used, and/or disclosed by UBIQUITY’s websites, products, services, and other offerings that reference this Privacy Policy and, in particular, to information we collect from or about You when You use our website, applications, and services (“Services”).  This Privacy Policy does not apply to content that we process on behalf of customers of our business offerings, such as our API.  Our use of that data is governed by our customer agreements covering access to and use of those offerings.

This Privacy Policy will notify You of the following:

1. What personal information is collected from You, the sources from which such personal information is collected, how it is used and with whom it may be shared.
2. What choices are available to You regarding the use and retention of, and access to, Your personal information.
3. The security procedures in place to protect the misuse of Your personal information.

UBIQUITY is the controller of and is responsible for the personal information You provide to UBIQUITY.  We use different methods to collect personal information from and about You and the term “personal information” as used in this Privacy Policy shall mean:

• Account information: any information that enables us to reasonably identify You, directly or indirectly, by reference to an identifier such as Your name, contact details or other identifying information, account credentials, identification numbers, location data, online identifiers and/or one or more factors specific to You (“Account Information”).
• User content: any information that You provide to UBIQUITY in any format, e.g., internal company documents, data, information, methods, templates, and other information that You provide to us or upload to our platform at any time (“User Content”).
• Communication information: any information that You provide to UBIQUITY when You communicate with us (“Communication Information”).

De-identified and or aggregated data which cannot reasonably identify, relate to, describe, or be capable of being associated with, or be linked, directly or indirectly, to an individual, household or device is not considered personal information.

When You use our Services, e.g., when You visit, use, or interact with our Services, we receive the following information about You and Your use:

• Personal information: information You give us, including Your name, contact details, and/or other identifying information, by filling in forms or by corresponding with us by post, phone, email, chat, virtually, in-person, or otherwise. This includes personal information You provide when, for example: You ask us about or apply for our products or services; subscribe to our Services or publications; request marketing to be sent to You; and/or give us feedback. In order to use the Services, You must first sign up. During registration, You are required to give certain information (such as nam, and email address(es)). This information may be used to display products/services on our website.
• Usage data: information about how You use the Services, e.g., the types of data or content that You request or view, the features You use, the actions You take, as well as Your location information (i.e., time zone, country), and dates and times of access, type of device used (e.g., desktop, mobile), and Your connection type(s)
• Log data: information that Your browser automatically sends to us when You use our Services, e.g., Your Internet Protocol (IP) address, browser type, date and time of Your request, and how You interact with our website.
• Device information: information about what kind of device(s) You use to access the Services, e.g., type of device, name of the device, operating system for the device, applications used on the device, and other device identifiers.  Information collected may depend on the type of device You use and its settings.
• Cookies: we may use cookies in connection with our Services.  A “cookie” is a piece of information sent to Your browser by a website You visit, e.g., by UBIQUITY.  Your browser settings allow You to accept all cookies, to reject all cookies, or to notify You whenever a cookie is offered so that You can decide each time whether or not to accept it.  If You choose to refuse cookie(s) while using our Services, You may not be able to access some or all features, capabilities, data, or other information, and/or it may negatively impact the function(s) and performance of the Services.
• Analytics: we may use analytic products that use cookies or other similar methods to help us analyze how You use our Services.

When You use our Services, e.g., when You visit, use, or interact with our Services, we collect the following information about You and Your use:

• We will use information you provide to us, e.g., internal company documents, data, information, methods, templates, and other information that You provide to us or upload to our platform so that we can provide the Services.
• We may use cookies, log files, web beacons, device identifiers, advertising identifiers and similar tracking technologies, including those from third-party service providers like InsertChatGPT, and other cloud-based tools, to automatically collect Your preferences, performance data, and information about Your web usage when You visit our website and/or use the Services.  For example, we may collect Your IP address, device and Internet service provider information, Web browser details and the address of any referring website.  This may include collecting geolocation signals from Your IP address or device settings to determine Your location so that we may operate and personalize the Services for You.
• We may also collect information about Your online activity, such as pages viewed and interactions with other users.  Our Services are not designed to recognize or respond to “do not track” signals received from browsers.  You can control the information collected by such tracking technologies or be alerted when cookies are sent by adjusting the settings on Your Internet browser or devices, but such adjustments may affect or disable certain functionality of the Services. We will not sell or rent Your personal information to anyone.

Children’s Privacy

CHILDREN

Our Services are intended for business use only. We do not knowingly collect or solicit Personal Information from anyone under the age of 18.  If You are under 18, please do not attempt to register for our Services or send any Personal Information about Yourself to us.

CONSUMERS UNDER 16 YEARS OLD

As of the effective date of this policy, we do not have actual knowledge that we sell CCPA PI of consumers under 16 years of age.  If we learn that we have collected CCPA PI from a child under age 16, we will delete that information as quickly as possible and will not sell it.  Please refer to the section on CHILDREN for more information.

How do we process personal information?

We may use Your personal information for one or more of the following purposes:

• To respond to You, regarding the reason You contacted us
• To monitor and protect the security of our information, systems and network
• For internal business intelligence purposes, to conduct research, product development and enhancement
• To inform You of changes made to our web site and other services
• To conduct marketing and commercial activities and to market relevant offers and promotions to You
• To ensure that content from our website is presented most effectively for You and Your computer
• To display content based on Your interests
• To enable You to search information on our web site
• To assess Your needs and interests in order to better tailor offers and/or advertising
• To improve our website, goods, and/or services

Sharing Your personal information

We may use and/or share Your personal information with the parties set out below for the purposes set out in this policy:

• One or more member(s) of our group;
• Our professional advisors such as auditors, accountants and lawyers, etc.;
• Companies that provide services to help us with our business activities, such as data storage, maintenance services, database management, web analytics, and payment processing.

We will only transfer Your personal information to trusted third parties who provide sufficient guarantees in respect of the technical and organizational security measures governing the processing to be carried out and who can demonstrate a commitment to compliance with those measures.

We do not allow our third-party service providers to use Your personal information for their own purposes and only permit them to process Your personal information for specified purposes and in accordance with our instructions.

We may also disclose Your personal information to third parties:

• in the event that we sell or buy any business or assets, in which case we may disclose Your personal information to the prospective seller or buyer of such business or assets;
• if we are under a duty to disclose or share Your personal information in order to comply with any legal obligation, any request from law enforcement or governmental organizations, to defend a legal claim, or in order to enforce or apply our terms of service and other agreements; or to protect the rights, property, or safety of UBIQUITY, our customers, or others. This includes exchanging information with other companies and organizations for fraud protection and credit risk reduction.

In the event that a third party improperly uses, shares, and/or displays Your personal information, we shall not be liable and You must seek remedies from that third party. Under no circumstances shall we be held liable for any damages or claims arising out of a third party’s improper use of Your personal information.

We are headquartered in The Woodlands, Texas, USA. Your personal information will be accessed by us or transferred to us in the US and will be accessed by our US-based employees.  If You are visiting our web site from outside the US, be aware that Your personal information will be transferred to, stored, and processed in the US where our servers are located, and our central database is operated. By using our web site, You consent to this transfer and storage of Your personal information.

Marketing

Unless You ask us not to, we may contact You via email in the future to tell You about specials, new products or services, or changes to this Privacy Policy. We will generally ask for Your consent to receive marketing communications in line with the applicable law when You first provide Your personal information.

How long do we keep Your personal information?

We will store Your personal information in a form which permits us to identify You, for no longer than is necessary for the purpose for which the personal information is processed. We may use Your personal information as necessary to provide the Services, to comply with our legal obligations, to resolve disputes, and to enforce our agreements and rights, or if it is not technically and reasonably feasible to remove it. Otherwise, we will make best efforts to delete Your personal information within a reasonable timeframe upon written request by You to us. You can request the deletion of Your personal information by contacting us in writing using the contact information set forth in the “Contact Us” section below.

Your rights

You may opt out of any future contacts from us at any time. In certain circumstances, You can do the following at any time by contacting us using the Contact Us page on our website:

• Right of Access – See the sources from which we have collected Your personal information, what personal information we have or have disclosed about You, if any, covering a minimum period of 12 months, and the business or commercial purpose of the collection of such personal information.
• Right to Rectification – Change/correct any information we have about You.
• Right to Erasure – Have us delete any personal information we have about You.
• Right to Object – Express any concern You have about our use of Your personal information.
• Right to Data Portability – Have us transmit any personal information directly to another organization, in certain circumstances.
• Right to Lodge a Complaint – Lodge a complaint with a competent data protection authority.

Security

We take precautions and make best efforts to protect Your information. When You submit sensitive information via our website, Your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of Your web browser, or looking for “https” at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect Your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to such personally identifiable information.  The computers and servers in which we store personally identifiable information are kept in a secure environment.

California Consumer Privacy Act (CCPA):

If You are a California resident, the CCPA grants You with rights regarding Your personal information.  UBIQUITY affords everyone the same rights, regardless of location.  As a result of our alignment with the General Data Protection Regulation (GDPR), most of the obligations of CCPA have been covered in previous sections: “What personal information do we collect?”, “How do we process personal information?”, “Sharing Your personal information”, and “Your rights”.

If You would like to exercise any of Your other rights, please visit “Your rights” for more information.  If a representative and/or agent You designate is requesting rights on Your behalf, we will require proof of authorization. This may include needing You to verify Your identity directly with UBIQUITY.  UBIQUITY has disclosed the following categories of information under the CCPA in the past 12 months:

• Identifier Information, such as email addresses, internet protocol addresses, and name
• Geolocation data

Links

This website may contain links to other websites maintained by third parties.  Please be aware that under no circumstances shall we be held responsible for the content or privacy practices of such other sites.  We encourage our users to be aware when they leave our website and to read the privacy statements of any other site that collects personal information.

Updates

Our Privacy Policy may change from time to time and all updates will be posted on this page.

Contact us

If You have any questions or concerns regarding this Privacy Policy, please contact us using the Contact Us page on our website, or by calling us at (800XXXXXXX).